Windsor Storm Memorial Public Library District

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Library Policies

The following policies govern how we use our library.

Bylaws of the Windsor Storm Memorial Public Library District

These rules are supplementary to the provisions of the statutes of the State of Illinois as they relate to the procedures of Boards of Library Trustees.

Regular Meetings.

The regular meeting of the Board of Library Trustees of the Windsor Storm Memorial Public Library District shall be on the 4th Monday of each month. The meeting shall be at the library at 6:30 o’clock. The meetings shall be open to the public and noticed in advance. At the beginning of each fiscal year, the board shall, by ordinance, specify regular meeting dates and times. The secretary of the board shall then (1) provide for the local newspaper the schedule of regular meetings of the board for the ensuing fiscal year, and (2) post the schedule of meetings in the library. Both notices shall have the dates, times, and places of such meetings.

Special Meetings.

Special meetings shall be held at any time when called by the president or secretary or by any three trustees of the board, provided that notice with the agenda of the special meeting is given at least 48 hours in advance, except in the case of a bona fide emergency, to board members and to any new medium which has filed an annual request for notice under the Open Meetings Act; no business except that stated in the notice and agenda shall be transacted. Notice and agenda shall be posted 48 hours in advance on the front door of the library except in the case of a bona fide emergency.

Annual Meeting.

An annual meeting shall be held in August for the purpose of hearing the annual reports of the librarian and committees. The report should include a summary of the year’s work with detailed account of the receipts and expenditures, a budget for the following year, and other information according to statute. A copy of this report shall be forwarded to the Illinois State Library in accordance with the law. A copy should also be on file in the library.

Quorum.

A quorum at any meeting shall consist of Four Board members.

Board of Library Trustees.

The Board of Library Trustees of the Windsor Storm Memorial Public Library District is charged with the responsibility of the governance of the library. The Board will hire a skilled Library Director who will be responsible for the day-to-day operations of the library. The Board will meet at least once per month. These meetings will be open to the public, and noticed in advance.

The agenda and/or information packet for the meetings will be distributed to the Board by the Library Director one week prior to meetings. Any Board member wishing to have an item placed on the agenda will call the Library Director in sufficient time preceding the meeting to have the item placed. Any Board member who is unable to attend a meeting will call the library to indicate that he or she will be absent. Due to the fact that a quorum is required for each meeting, this phone call should be placed as far in advance as possible.

Board of Library Trustees

Board members are not to be compensated pursuant to statute, but will be reimbursed for necessary and related expenses as trustees. To be effective, Board members must attend most meetings, read materials presented for review, and attend an occasional Library System (or other library related) workshop, seminar, or meeting. The Library Director will make the dates of these workshops known to the Board in a timely manner. It is the goal of the Board of Library Trustees to have each member attend a minimum of one Library System (or other library related) workshop, seminar, or meeting during each calendar year. Board members using their own vehicle will be reimbursed at the rate allowed by the IRS for travel to and from any Library System (or other library related) workshop, seminar, or meeting. Board members are not exempt from late fees, fines, or other user fees.

Officers and Elections.

The officers of the Board shall be a president, a vice-president, a secretary, and a treasurer. Those officers shall be elected by a ballot vote for 6 year terms at the regular meeting in the month of April. The president shall not serve more than two consecutive terms unless by unanimous board consent. In the event of a resignation from an office, an election to fill the unexpired term of that office will be conducted by a ballot vote at the next regular meeting.

President.

The president shall preside at all board meetings, appoint all standing and special committees, serve as ex-officio member of all committees, and perform all other such duties as may be assigned by the board. The president shall be the only spokesperson for the Board of Library Trustees in all advisory or disciplinary action directed to the staff.

Vice President.

The vice-president, in the absence of the president, shall assume all duties of the president.

Secretary.

The secretary shall keep minutes of all board meetings, record attendance, record a roll call on all votes (except when a ballot vote is taken). The secretary shall perform all other such clerical duties as may be assigned by the board.

Treasurer.

The treasurer is authorized by the Board to sign checks, shall serve on the finance committee, and shall draw up checks. The treasurer shall keep all financial records of the Board. The normal depository of all financial records shall be the library. The treasurer shall have charge of the library funds and income, sign all the checks on the authorization of the board, and report at each meeting the state of the funds. In the absence of the treasurer or when he or she is unable to serve, the president or vice-president may perform the duties of the treasurer. The treasurer shall be bonded in the amount to be approved by the board and according to statute requirement. The treasurer is authorized to pay salaries and insurance bills as they come due.

Internet-Use Policy

Most resources available via the Internet and other electronic information networks are “global” resources rather than “local” resources. Windsor Storm Memorial Public Library District (hereafter will be referred to as WSMPLD) does not and can not control the information content available through global resources such as information obtained from outside sources via the Internet. Though WSMPLD makes electronic information available, it does not imply endorsement of any content by the staff and/or the Board of Trustees.

Internet resources enhance and supplement resources that are available locally within a library. Library users must be aware that WSMPLD does not exercise control over information obtained via the Internet and must keep in mind the following points when evaluating information obtained via the Internet:

  • Information obtained via the Internet may or may not be reliable and may or may not be obtained from a reliable source.

  • Information obtained via the Internet may or may not be accurate.

  • Information obtained via the Internet may or may not be current and up to date.

  • Links to information on the Internet may not always be valid, and particular information sites on the Internet may sometimes be unavailable and this unavailability often occurs unpredictably.

  • Certain information obtained via the Internet may be considered controversial by some library patrons.

WSMPLD urges library patrons to be informed consumers and carefully evaluate information obtained via the Internet.

WSMPLD is not responsible for damages, indirect or direct, arising from a library patron's use of Internet information resources. Furthermore, WSMPLD will not be responsible for any communication sent by library patrons over the Internet.

Patrons have certain rights in regard to electronic information networks such as the Internet. WSMPLD will work with other libraries to preserve and protect these rights, subject to limitations imposed by licensing and payment agreement with database providers.

  • Library patrons have the right to confidentiality and privacy in the used of electronic information networks to the extent possible given certain constraints such as proximity of other patrons and staff in public access settings.

  • Library patrons have the right to equitable access to electronic information networks.

WSMPLD staff may provide limited assistance to patrons for basic startup procedures only.

WSMPLD requires that library patrons using electronic information networks such as the Internet do so within the guidelines of acceptable use. The following activities are unacceptable:

  • Use of electronic information networks for any purpose which results in the harassment of other users.

  • Destruction of, damage to or unauthorized alteration of the library's computer equipment software, or network security procedures.

  • Use of electronic information networks in any way which violates a Federal or State law.

  • Use of electronic information networks in any way which violates licensing and payment agreements between WSMPLD and network/database providers.

  • Unauthorized duplication of copy protected software or violation of software license agreements.

  • Violation of system security.

  • Behaving in a manner that is disruptive to other users, including but not limited to overuse of computer equipment which serves to deny access to other users.

WSMPLD supports the right of all library users to access information and will not deny access to electronic information networks based solely on age.

WSMPLD recognizes that the electronic information networks such as the Internet may contain material that is inappropriate for children. Parents are expected to monitor and supervise their children's use of the Internet. Library staff are unable to monitor children's use. Parents are encourage to discuss with their children issues of appropriated use and electronic information network safety.

WSMPLD has developed certain procedures to assist staff and patrons in the use of electronic information resources. These procedures include (but are not necessarily limited to) the following:

  • Patrons may use the Internet on a first come, first serve basis.

  • Maximum of two (2) persons are allowed at the Internet terminal

  • Local patrons must have on file at the library a signed “Internet Policy Acknowledgment” prior to using the Internet.

  • Children in the 8th grade and younger must be accompanied by a parent/guardian. Parent/guardian must remain with the child while Internet is in use. No Exceptions.

  • Children in High School (9th -12th grade) up to the age of 18 years old must have a signed “Parental consent to use the Internet” form on file at WSMPLD. Consent form must be filled out at the WSMPLD with parent/guardian signature being witnessed by a library staff member.

  • To allow use of resources by the maximum number of library patrons, WSMPLD Internet users are limited to a one hour session unless terminals are vacant.

  • Cost recovery for printouts will be set at a minimal fee.

    • black/white- $0.20 per page printed

    • color- $0.40 per page printed

Violation of any aspect of this policy and/or inappropriate Internet usage as deemed by library staff may result in the loss of Internet privileges, and may include possible legal action.

Lost, Damaged, and Overdue Books

The Board of Library Trustees is invested with the specific power under the Public Library Act to provide, by ordinance, fines and penalties for injury to any book or other library material, or to any real or personal property belonging to or in the custody of the library, and for failure to return any book or other material or personal property belonging to or in the custody of the library and to exclude from the use of the library any person who willfully violates the rules prescribed by the Board. The purpose of this policy is to prevent, discourage, and prohibit the injury to any book or library material or property, real or personal, and the failure to return any book or library material or property to the library. Therefore, the policy of the Windsor Storm Memorial Public Library District is as follows:

Section 1: Any person who shall fail to return in undamaged condition any book or library material belonging to or originally borrowed from the custody of the library shall be punished as herein provided:

A. Adult fines (i.e. where an adult borrower card is used)

(a) Books, periodicals, paperbacks, vertical file materials, records, and cassettes - both adult and juvenile – 5 cents per day, with a maximum fine of value of book;

B. Juvenile fines (i.e. where a juvenile borrower card is used)

(a) Books, periodicals, paperbacks, vertical file materials, and records from the Children's Room – 5 cents per day, with a maximum fine of value of book;

(b) Books, periodicals, paperbacks, vertical file materials, records, and cassettes from the other departments - with a permission slip – 5 cents per day, with a maximum fine of value of item;

C. Fees for lost library cards

(a) Adult - $.25 per card for each card;

(b) Juvenile - $.25 per card for each card;

D. Lost materials

(a) Cataloged books, paperbacks, records, cassettes, and art prints - replacement cost

(b) Periodicals - replacement cost

(c) Uncataloged paperbacks - replacement cost, or an exchange of equal or greater value

(d) Vertical file materials – value

E. Damaged materials

(a) If items are returned in damaged condition, but can be rebound, a bindery fee based on current value of book

(b) If items are returned in damaged condition that makes them unusable, value or replacement cost plus service charge will be charged for each item.

Lost, Damaged, and Overdue Books

Section 2. The term "replacement cost" used in Section 1 above is the price the library must pay to obtain another copy of the item, as listed in Books in Print, Paperbound Books in Print, and such sources. If the particular title is no longer available, the cost is a figure based on the current price of such an item, as listed in Bowker's Annual

Section 3. As to lost materials (Section 1(D) above), the Library will utilize a refund policy on the following terms: cataloged books, paperbacks, records, cassettes, and art prints may be returned within six (6) months for a refund of the value or replacement cost paid subject to the rules relating to damaged materials and fines for overdue material.

Section 4. In addition to the foregoing, in the event that any person's failure to return any book or library material, in an undamaged condition, is determined to be willful, the Director of the Library shall report such violation to the State's Attorney for prosecution pursuant to the applicable terms of the Illinois Criminal Code and shall exclude such person from further use of the library or any privileges attendant thereto until full restitution to the library has been made. For purposes of this section, "willful" is to mean "without good cause."

Section 5. All fines and penalties for the commission of injury upon the library, its grounds, or the property thereof shall be paid into the general fund of the library or the body enforcing this ordinance.